Projects consist of a set of tasks. Right from developing an idea, you need to plan, track, test, monitor and report all the tasks involved in the project.
Task Manager comes in handy with all of that, helping you to complete the project efficiently and in the most efficient manner.
How is task management different from project management?
Task management is defined as the process of dealing with the entire lifecycle of a task, from planning to tracking to execution.
It helps teams track tasks from the start, set deadlines, prioritize tasks, and assign them to the right people. Ensures projects remain on track and completed on time.
Task management, which is part of project management, is a very simple idea. It's how you break down complex projects into simple, compact tasks that you can easily manage.
Projects have a clear start and end date and have milestones in the middle to tell how close you are to completion.
On the other hand, tasks are units of work. They are actions that must be accomplished as the project progresses.
They create an ongoing process that is part of your daily work.
Task management focuses on organizing tasks (which may be spread over multiple projects), prioritizing them, setting deadlines, and delegating tasks.
Project management is much more comprehensive.
In addition to managing tasks, it also focuses on resource allocation, budgeting, and dependencies.
Typically, task management capabilities are built within project management software.
Why do you need task management software?
The simplest form of task management solution is pen and paper. It's an inexpensive and effective way to organize all your tasks and stay organized at work.
But, its use is limited to individuals only and does not work with slightly larger teams.
However, using the project tracker to keep track of tasks and subtasks helps with many things:
- Everyone's tasks are on the same system and ensures that team members know what others are working .
- Since all tasks are organized, it is easy to find information and collaborate with each other.
- You can access your tasks from anywhere at any time.
- You can easily keep track of tasks and see which ones need immediate attention.
- Prioritize tasks, set deadlines, and assign tasks to people.
- Generate reports to identify bottlenecks.
Popular task management tools to consider in 2022
If you are looking for the best task management apps to increase productivity at work, there are a few good options out there. Here are some popular task management apps to look out for in 2022.
1. The Kissflow Project
Kisflow Project is a complete project management suite that supports task management as well. It is easy to use and easy to use, even for a complete beginner.
You can customize your forms to ensure you capture the correct details for each task and omit the external fields, giving your team the best possible picture of what needs to be done. Kissflow Project is an ideal choice of project management tool for career project managers and people new to project management.
Kissflow Project checks all the boxes with a comprehensive set of project management features. Its intuitive and aesthetic graphic user interface makes this all-in-one solution an excellent choice for all types of organizations.
Kanban boards help you effectively track all your tasks and keep them organized. Once done, you can create powerful reports that help you make better data-driven decisions and fix inefficiencies. It is also ideal for non-project managers and creative teams to manage their team tasks.
Custom forms, customizable project templates, rule-based work-in-progress boundaries, and custom panels meet the unique needs of your project and organization.
Viewing the User Activity Bar gives you an overview of what each project participant is working on.
- Starter Plan: Costs $7 per user per month and allows three projects. 15-day free trial.
- Professional Plan: Costs $12 per user per month and allows up to five projects. 15-day free trial.
- Enterprise Plan: Includes customized and negotiable rates.
Podio is meant to serve as a virtual "social workspace," an online hub for project collaboration that engages users and is easy to customize.
Podio has an app marketplace, where teams and users can select apps to meet their needs, as well as a functionality to design apps if there isn't an app that fits your team's purposes.
One of the challenges in managing tasks in Podio is that assigning a task to multiple team members leads to repetitive tasks, which makes tracking difficult.
- Pricing: Podio is free for five users but restricted to a minimum functionality. Paid plans start from $9 to $24 per user, per month.
HiTask is an easy-to-use task management app that works well for businesses of all sizes. Users can upload documents and attach them to specific tasks for easy storage and organization, but the free and low-cost plans have relatively low storage allowances.
Teams that handle sensitive information may find it a problem with a lack of security features. Users love the intuitive drag and drop interface.
HiTask has a few integrations, but it syncs with Google Calendar, and the Chrome extension lets you create tasks right from the browser's toolbar.
- Pricing: HiTask has a free plan for up to five users. Paid plans range from $5 to $20 per user per month depending on your feature requirements.
4. Meister Task
With powerful integrations and powerful security features, MeisterTask is a good choice for teams that need a central call center for tasks and projects involving sensitive information. MeisterTask is built for agile project teams and has kanban boards and static project boards.
To-do lists can be divided into sub-lists, and users can set relationships between tasks using alerts to notify a team member when an initial task is complete, but there are no work-in-progress limits (work in progress limits). While the interface is attractive, some users find it cluttered and complain about the lack of flexibility in the display options.
- Pricing: The basic MeisterTask plan is free while the higher functionality versions are paid. The Business plan starts at $6.29 per user, per month and supports complex workflows and permissions. There is also an Enterprise plan that can be customized according to your needs. They also have a Pro plan for small teams and it starts at $4.19 per user, per month.
SaaS-based Proofhub has both kanban boards and Gantt charts for task management and allows users to track the time spent on each task. Group chat and direct messaging features facilitate communication between team members. Proofhub has very few integrations, so it may not meet the needs of all organizations.
Some users feel that the app is not able to handle the requirements of large organizations or complex projects and is best suited for small teams.
- Pricing: ProofHub offers a flat fee regardless of the number of users unlike a lot of the other tools on this list. There are two plans: the Basic plan is priced at $50 per month while the Ultimate Control plan costs $99 per month.
Formerly known as AtTask, Workfront allows teams to collaborate on tasks and projects and take advantage of social features to facilitate a collaborative virtual workspace. Workfront supports the implementation of project management methodologies such as Waterfall and Agile and has all the essentials of time tracking, reporting, and task assignment.
If you are looking for a simple task management application, Workfront may have as many bells and whistles as it is intended for businesses with complex workflows.
- Pricing: Workfront does not have explicit pricing plans but offers them upon request.
- Pricing: The free plan supports up to 10 users while the Premium plan starts at $5 per user per month. There is also a free 60-day trial period.
Asana lets you create visual dashboards with different color codes and lists to see what stage your project is at and what tasks need your immediate attention.
It also allows creating project templates to save time when managing similar projects in the future. Although it is not as powerful as the others, its easy-to-use interface is a huge selling point.
- Pricing: There is a free trial, a basic plan, and paid plans starting at $9.99 per user, per month.
Trello is the leading task management software that lets you work with your teams. Uses easy-to-use boards, lists and cards. It's perfect for individuals or small teams managing just a few tasks. The basic plan is free to use.
- Pricing: However, there are paid plans that add automation, integration, priority support, and more.
10. Zoho Projects
- Pricing: There is a free forever version with basic features and limited users.
Task Management Apps for every Team, you can easily organize all your tasks in multiple kanban boards and invite team members to collaborate with you. You can set priorities, set deadlines, and ensure that your task management in projects is on track.